Business Registers in Poland: KRS and CEIDG
Verifying whether a business partner is registered in Poland is a crucial step in ensuring the legitimacy of their operations and understanding their business structure in the country.
In Poland, you can verify if an entrepreneur operates through two main registers:
- KRS (National Court Register): Designed for businesses operating as commercial law companies.
- CEIDG (Central Register and Information on Economic Activity): Dedicated to sole proprietors.
Important Note: Civil partnerships in Poland are not registered in a central register. However, in some cases, partners may be required to obtain a REGON number, VAT registration, or report their activity if required by tax or industry regulations.
What is the National Court Register (KRS)?
The National Court Register (Krajowy Rejestr Sądowy, KRS) is a free and publicly accessible database.
You can view and download extracts without the need to create an account!
How to Verify a Company in Poland Using KRS?
- Visit the official website:
Go to https://wyszukiwarka-krs.ms.gov.pl.
2. Choose the appropriate section:
Select “Przedsiębiorcy” (Entrepreneurs) for business entities, or Choose “Stowarzyszenia, inne organizacje społ. i zawodowe, fundacje, ZOZ” (Associations, other social and professional organizations, foundations, healthcare institutions) for non-business entities.
3. Search by available company details:
Enter the available details in the search fields. It is not mandatory to provide all the information, just enough to identify the company:
- KRS Number.
- Province (Województwo).
- Tax Identification Number (NIP).
- REGON Number.
- Company Name
- County (Powiat).
- Municipality (Gmina).
- City (Miejscowość).
AFTER THAT, CLICK ON ‘SEARCH’ (WYSZUKAJ).
4. Select the company:
After locating the company, click on its KRS number to access its details.
How to Download KRS Extracts?
Once you’ve selected a company, you can download:
Full Extract/INFORMATION (INFORMACJE PEŁNE): Contains historical and current data.
Current Extract/INFORMATION (INFORMACJE AKTUALNE): Displays up-to-date information.
What information can you find?
The current extract includes the following key details:
1. Identification Data:
- KRS Number.
- Company Name (e.g., corporation, foundation, association).
- Legal Form (e.g., limited liability company, joint-stock company, foundation).
- NIP and REGON (if applicable).
2. Address Details:
- Registered office address (city, street, number).
- Information on branches (if any).
3. Management and Governing Bodies:
- Names and roles of board members, supervisory boards, and other governing bodies.
- Representation rules (e.g., “two board members acting jointly” or “president acting alone”).
4. Scope of Activities:
- PKD Codes (Polish Classification of Activities), specifying the types of activities conducted.
5. Capital Information (for capital companies):
- Amount of share capital or equity.
- For joint-stock companies: the number and type of shares, and details of named shareholders (if applicable).
6. Details of Proxies:
- Names of proxies (if appointed).
7. Additional Information:
- Registration date in KRS.
- Company status (e.g., active, in liquidation, bankruptcy, restructuring).
- Mentions of submitted annual financial statements (without the documents themselves).
8. Articles of Association or Statutes:
- Information about the company’s statutes or agreement, including adoption and amendment dates.
9. Branches or Representative Offices:
- Information on additional offices or representatives (if applicable).
10. Registry Status:
- Whether the entity is active or removed from the register.
Why Verify Company Registration in Poland?
Checking the KRS or CEIDG helps ensure your business partner operates legally and provides transparency about their structure and status. By following this guide, you can confidently assess the legitimacy of any entity registered in Poland
Our law firm provides comprehensive assistance with company registration and corporate services in Poland. We offer professional legal advisory services in Polish commercial law. With our support, you can confidently establish and manage your business in Poland, ensuring full compliance with legal requirements.